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HP · Color Multifunction

HP Color LaserJet Managed Flow MFP E78625z

Floor-standing A3 color laser MFP for workgroups of 15-50 — 25 ppm, 200-sheet single-pass ADF, 1,140-sheet standard capacity, 10.1" touchscreen, and HP Wolf enterprise security. Speed-licensable to 30 or 35 ppm.

5 · 3 verified reviews · Read reviews
Print speed
25 ppm color
Paper capacity
4400 sheets
Duplex
Auto Duplex Print & Scan (DADF)
Connectivity
Wi-Fi Direct · USB · Ethernet · Wi-Fi · Bluetooth
Get a quote Buy supplies Call (386) 261-8323
Free delivery 24-hr quote turnaround Authorized HP reseller Lease or buy outright
In stock
HP E78625z
Authorized HP reseller Free shipping to 50 states 1-year manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the HP Color LaserJet Managed Flow MFP E78625z is actually for

Most printer pages just tell you what a printer does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We sell a lot of these for a reason, but the reason is not "every office."

Best fit

Pick this if...

  • You run a department of 15-50 people that needs A3 (11x17) color in-house but doesn't need 35-ppm speed.
  • You print 4,000-12,000 pages a month and want headroom — this machine is rated for 110,000.
  • You scan stacks of mixed-size originals daily and need single-pass duplex at 240 ipm.
  • You already run an HP fleet on Web JetAdmin or HP Command Center and want a Managed device that drops in.
  • You need enterprise-grade security (HP Wolf, Sure Start BIOS self-heal, Common Criteria) for legal, healthcare, or government work.
Works fine

You'll be happy if...

  • You print 12,000-20,000 pages a month — the machine handles it but you'll want to upgrade to the 8EP56AAE 30-ppm speed license.
  • You want wireless but didn't budget for it — the Jetdirect 3100w accessory adds Wi-Fi/NFC for around $200.
  • You're replacing a Konica or Canon A3 MFP — operators learn the 10.1" HP touchscreen in 2-3 weeks.
  • You need finishing (staple, hole-punch, booklet) — the inner finishers and stapler/stacker bolt on, but plan for the footprint.
Look elsewhere

Skip this if...

  • You print under 2,000 pages a month — you're paying for a 25-ppm A3 color enterprise MFP and using maybe 5% of it.
  • You need fast color output — at 25 ppm this is the slowest of the E786z lineup. The E78630z (30 ppm) or E78635z (35 ppm) cost only marginally more.
  • You want a small footprint — this is a floor-standing A3 unit, 25.2 x 28.6 x 35.8 in base and 186 lb.
  • You don't have an HP managed print contract — the W9150-W9153MC managed toner cartridges are sold through contract channels, not retail.
Full specifications

Every spec, no guessing

The HP Color LaserJet Managed Flow MFP E78625z is the entry-speed 25-ppm configuration of the E786z platform — a floor-standing A3 color laser multifunction built for workgroups of 15-50 users that need in-house tabloid color, heavy scanning, and enterprise security without paying for the top-tier 35-ppm chassis. It prints and copies at 25 ppm in both black and color (21 ppm at A3), scans at 120 ppm / 240 ipm duplex via the 200-sheet single-pass ADF, and is rated for a 110,000-page monthly duty cycle with HP recommending 4,000-12,000 pages/month for sane toner economics. Standard paper capacity is 1,140 sheets across three trays, expandable to 3,140 with the optional 2x520 dual tray. The 10.1-inch color touchscreen with full keyboard handles complex scan-to-network and Workpath app workflows, and HP Wolf Security (Sure Start BIOS, run-time intrusion detection, Memory Shield) is the reason most of our legal and gov customers pick this over the Konica or Canon equivalents. Connectivity is Gigabit Ethernet plus USB 2.0/3.0 standard; Wi-Fi and NFC are optional via the Jetdirect 3100w accessory. The thing buyers regret: picking the slowest speed of an upgradeable family. The 8EP56AAE license takes you to 30 ppm and the 8EP57AAE to 35 ppm — order these in the original quote, not later.
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Print
Print technology Multifunction
Print speed (mono) Up to 25 pages per minute
Print speed (color) Up to 25 pages per minute
Duplex printing Auto Duplex Print & Scan (DADF)
First page out < 6.5 seconds
Copy & Scan
Capability Color Multifunction
Copy speed Up to 25 ppm simplex copies per minute
Duplex copy / scan Auto Duplex Print & Scan (DADF)
Scanner type Single-pass duplex ADF
Scan destinations email, network folder, USB, SharePoint, FTP/sFTP, LAN fax, internet fax, embedded OCR
Paper
Paper capacity 4400 sheets
Paper size A3/Tabloid · A5 · A4/Letter · Legal
Automatic document feeder 300 sheets pages
Recommended monthly volume 15000 pages
Max monthly duty cycle 110,000 pages/month
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB USB for charging, data transfer, and OTG support
Wireless Wi-Fi 802.11b/g/n/ac/ax , Wi-Fi Direct
Bluetooth Bluetooth for wireless peripherals and audio devices
Display 10.1 inches
Physical & power
Form factor Workgroup
Usage class Small Office
Manufacturer HP
Model E78625z
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · 1-yr warranty
  • Machine is yours the day it arrives
  • 4,500-page starter toner included
  • 1-year HP manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine Brother TN830 / TN830XL
  • Genuine Brother TN830 toner (standard yield, ~1,200 pages)
  • Genuine Brother TN830XL toner (high yield, ~4,500 pages)
  • Genuine Brother DR810 drum unit when it's time
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the HP Color LaserJet Managed Flow MFP E78625z

The printer itself

HP Color LaserJet Managed Flow MFP E78625z in original HP packaging. Workgroup form factor, roughly 566 x 646 x 848 mm

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

HP quick-start card, power cord, USB cable (use Wi-Fi or Ethernet for multi-user), and a link to driver downloads.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network config, driver install, and first print. No extra cost, no sales pitch.

Supplies & consumables

Toner, yields, and what to actually reorder

The #1 question we get on this printer is "which toner do I buy?" Short answer: you have two cartridge options and a drum. Standard yield TN830 covers roughly 1,200 pages. High yield TN830XL covers roughly 4,500 pages and is the better value for most offices. Pick XL unless you print very little.

The drum unit (DR810) is separate and usually lasts 15,000 to 30,000 pages before it needs replacing. At a typical small office volume, expect to change it once every 2 to 4 years.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

TN830

Standard-yield toner

About 1,200 pages · fits all L2700 / L2750 / L2759 series

Quote
each
TN830XL

High-yield toner BEST VALUE

About 4,500 pages · recommended for most offices

Quote
each
DR810

Drum unit

15,000–30,000 pages · replace every 2–4 years · separate from toner

Quote
each
Request bulk supplies pricing →
5.0
★★★★★
Based on 3 verified customer reviews

Verified means the customer bought this exact model from us. We don't publish paid or incentivized reviews.

What customers actually say

The 5-star consensus: "it just works"

Small sample size, high signal. The 3 verified reviewers picked this model to replace older inkjets or aging HP machines. Common threads in the feedback:

  • ★ "Good workhorse for a small business. The scanning to email feature saves time and the dual paper trays are convenient. Initial setup with our IT was a bit tedious but once it was configured properly things run smoothly."
  • ★ "Replaced an older model and the speed improvement is noticeable. Color prints are consistent and we haven't had to call service yet in 8 months. Toner costs are what they are but performance justifies it."
  • ★ "We upgraded to this for our small office and the managed flow features have cut our printing costs significantly. The color output is crisp and the automatic duplex scanning saves us time on document prep."

Five reviews is a small sample. Want to see hundreds of reviews across our whole catalog? We have a 5.0 average on Google across 1,240+ reviews and an A+ BBB rating. Linked below.

Better Business Bureau
A+ BBB rated
Accredited business
★★★★★
5.0 on Google
1,240+ reviews
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Free quote · no obligation

Get a quote on the HP Color LaserJet Managed Flow MFP E78625z

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

HP Color LaserJet Managed Flow MFP E78625z, common questions

The questions we get asked most often on this model. If yours isn't here, call (386) 261-8323 and get an answer in about 30 seconds.

Yes, the HP Color LaserJet Managed Flow MFP E78625z ships with a starter toner cartridge. The starter toner yields approximately 29,000 pages for black and 24,000 pages for each color (cyan, yellow, magenta). Replacement toner cartridges are the high-yield W9150MC (black) and W9151MC, W9152MC, W9153MC (color), which offer the same yields. When you lease through us with toner included, you never pay for toner separately.
The HP Color LaserJet Managed Flow MFP E78625z is the entry-level model with a print speed of 25 ppm, while the E78630z offers a faster 30 ppm. The E78625z has a monthly duty cycle of 110,000 pages and is recommended for 4,000-12,000 pages/month, whereas the E78630z has a higher duty cycle of 130,000 pages and is recommended for up to 20,000 pages/month. Both models share similar features like a 10.1-inch touchscreen, HP Wolf Security, and expandable paper capacity, but the E78630z is better suited for larger workgroups (15-60 users) with higher print volumes. For small offices with moderate print needs, the E78625z offers a cost-effective solution.
Yes, the HP Color LaserJet Managed Flow MFP E78625z is well-suited for small businesses with workgroups of 15-50 users. It handles monthly print volumes of 4,000-12,000 pages and offers a robust duty cycle of 110,000 pages. Features like A3 color printing, heavy-duty scanning (240 ipm duplex), and enterprise security make it ideal for businesses needing in-house tabloid color and advanced workflows. However, if your print volume exceeds 12,000 pages/month, consider upgrading to the 30 ppm or 35 ppm speed licenses for better efficiency.
Yes, the HP Color LaserJet Managed Flow MFP E78625z supports color printing at 25 ppm (21 ppm for A3). It is designed for workgroups needing in-house tabloid color and includes high-yield managed toner cartridges for both black and color printing.
Request a quote through the form on this page or call us at (386) 261-8323. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
HP includes a 1-year limited manufacturer warranty on the HP Color LaserJet Managed Flow MFP E78625z when purchased new from an authorized reseller. Smart Technologies is an authorized HP reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every HP Color LaserJet Managed Flow MFP E78625z order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the HP Color LaserJet Managed Flow MFP E78625z. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (386) 261-8323