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HP · Monochrome Multifunction

HP LaserJet Managed MFP E42540f

Entry-level Enterprise-class B&W desktop MFP for small offices of 1-10 — 40 ppm, 50-sheet ADF, 350-sheet standard capacity, built-in fax, 4.3" touchscreen, HP Wolf security.

4.5 · 4 verified reviews · Read reviews
Print speed
40 ppm mono
Paper capacity
900 sheets
Duplex
Auto Duplex Print & Scan (DADF)
Connectivity
Wi-Fi · Ethernet · USB
Get a quote Buy supplies Call (386) 261-8323
Free delivery 24-hr quote turnaround Authorized HP reseller Lease or buy outright
In stock
HP E42540f
Authorized HP reseller Free shipping to 50 states 1-year manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the HP LaserJet Managed MFP E42540f is actually for

Most printer pages just tell you what a printer does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We sell a lot of these for a reason, but the reason is not "every office."

Best fit

Pick this if...

  • You run a small office or remote team of 1-10 people that needs print, copy, scan, and fax in a desktop footprint.
  • You print 500-3,000 pages a month and want one machine that handles everything without needing a floor-standing unit.
  • You need fax built in (not optional) — the f model includes the analog fax modem.
  • You want HP managed cartridges (W9024MC, ~11,500 pages) rather than retail toner so service is predictable.
  • You want HP Sure Start BIOS self-heal and HP Wolf security features in an entry Enterprise-class chassis.
Works fine

You'll be happy if...

  • You print up to 5,000 pages a month — duty cycle is 120,000, but the recommended max is 7,500 and the ~11,500-page cartridge starts feeling small at higher volumes.
  • You want wireless — wireless is optional via the Jetdirect 3100w accessory, not standard.
  • You need scanning to multi-page searchable PDF — scan resolution is 600 dpi and the ADF is only 50 sheets, so big batches will need reloading.
  • You're replacing a Brother MFC-L6700DW or Lexmark MX431 — print speed and the 4.3" touchscreen are comparable; HP wins on JetAdvantage tooling and security.
Look elsewhere

Skip this if...

  • You need color. This is mono only.
  • You print over 7,500 pages a month — at that volume you'll be replacing the 11,500-page W9024MC every two months and burning recommended duty cycle.
  • You need 11x17 (tabloid) — letter/legal only.
  • You scan large multi-page batches daily — the 50-sheet ADF will frustrate users feeding 100+ page contracts.
  • You don't have an HP managed print contract — the W9024MC managed toner is sold through contract channels, not retail.
Full specifications

Every spec, no guessing

The HP LaserJet Managed MFP E42540f is HP's entry-level Enterprise-class B&W desktop multifunction — built for small offices and remote teams of 1-10 users that need print, copy, scan, and fax in one box without paying for a floor-standing unit. It prints up to 40 ppm letter / 38 ppm A4 (42/40 in HP High Speed mode), copies at 31 cpm, and scans at 31 ppm / 49 ipm duplex through the 50-sheet ADF. The duty cycle is 120,000 pages/month with a recommended sweet spot of 1,500-7,500 — past that, the 11,500-page W9024MC cartridge starts feeling small. Standard paper capacity is 350 sheets (100-sheet multipurpose plus 250-sheet tray 2), expandable to 900 with the optional 550-sheet feeder. The f model includes built-in analog fax. The 4.3-inch color touchscreen handles basic scan-to-email and scan-to-network workflows. HP Sure Start BIOS self-heal, run-time intrusion detection, and the embedded TPM are inherited from the larger Enterprise platforms — uncommon at this price point. Connectivity is Gigabit Ethernet plus USB 2.0 standard; Wi-Fi/BLE/NFC require the optional Jetdirect 3100w accessory. The thing buyers regret: outgrowing it. If your monthly volume might cross 7,500, step up to the E52545 desktop class instead.
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Print
Print technology Multifunction
Print speed (mono) Up to 40 pages per minute
Print speed (color) Up to 0 pages per minute
Duplex printing Auto Duplex Print & Scan (DADF)
Print resolution Up to 1,200 × 1,200 dpi
First page out < 6.3 seconds
Copy & Scan
Capability Monochrome Multifunction
Duplex copy / scan Auto Duplex Print & Scan (DADF)
Scanner type
Scan resolution (optical) Up to 1,200 × 1,200 dpi
Scan destinations email, network folder, USB, FTP, internet fax
Paper
Paper capacity 900 sheets
Paper size A4/Letter · A5 · Legal
Automatic document feeder 50 sheets pages
Recommended monthly volume 7500 pages
Max monthly duty cycle 120,000 pages/month
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB USB for charging, data transfer, and OTG support
Wireless Wi-Fi 802.11b/g/n/ac/ax
Display 4.3 inches
Physical & power
Form factor Desktop
Usage class Small Office
Manufacturer HP
Model E42540f
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · 1-yr warranty
  • Machine is yours the day it arrives
  • 4,500-page starter toner included
  • 1-year HP manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine Brother TN830 / TN830XL
  • Genuine Brother TN830 toner (standard yield, ~1,200 pages)
  • Genuine Brother TN830XL toner (high yield, ~4,500 pages)
  • Genuine Brother DR810 drum unit when it's time
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the HP LaserJet Managed MFP E42540f

The printer itself

HP LaserJet Managed MFP E42540f in original HP packaging. Desktop form factor, roughly 16.5 x 15.3 x 12.7 inches

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

HP quick-start card, power cord, USB cable (use Wi-Fi or Ethernet for multi-user), and a link to driver downloads.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network config, driver install, and first print. No extra cost, no sales pitch.

Supplies & consumables

Toner, yields, and what to actually reorder

The #1 question we get on this printer is "which toner do I buy?" Short answer: you have two cartridge options and a drum. Standard yield TN830 covers roughly 1,200 pages. High yield TN830XL covers roughly 4,500 pages and is the better value for most offices. Pick XL unless you print very little.

The drum unit (DR810) is separate and usually lasts 15,000 to 30,000 pages before it needs replacing. At a typical small office volume, expect to change it once every 2 to 4 years.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

TN830

Standard-yield toner

About 1,200 pages · fits all L2700 / L2750 / L2759 series

Quote
each
TN830XL

High-yield toner BEST VALUE

About 4,500 pages · recommended for most offices

Quote
each
DR810

Drum unit

15,000–30,000 pages · replace every 2–4 years · separate from toner

Quote
each
Request bulk supplies pricing →
4.5
★★★★★
Based on 4 verified customer reviews

Verified means the customer bought this exact model from us. We don't publish paid or incentivized reviews.

What customers actually say

The 5-star consensus: "it just works"

Small sample size, high signal. The 4 verified reviewers picked this model to replace older inkjets or aging HP machines. Common threads in the feedback:

  • ★ "Our office went through three different multifunction printers before settling on this one. The E42540f handles our high-volume printing without jamming, and the scanning to email feature actually works reliably. Network management console makes it easy to monitor usage across departments."
  • ★ "Good workhorse machine for a small law office. Print quality is solid and the automatic duplex saves paper. Only knocked it down one star because the initial setup took longer than expected, but once it was configured the thing just runs."
  • ★ "Been using this for our small office for about two years now. The scanning to email feature saves us a ton of time, and the monthly page volume handles our workload without breaking a sweat. Toner costs are reasonable too."
  • ★ "Solid workhorse for a mid-size department. Network printing is seamless, and the managed service component means our IT team doesn't have to babysit it constantly."

Five reviews is a small sample. Want to see hundreds of reviews across our whole catalog? We have a 5.0 average on Google across 1,240+ reviews and an A+ BBB rating. Linked below.

Better Business Bureau
A+ BBB rated
Accredited business
★★★★★
5.0 on Google
1,240+ reviews
G2 verified vendor
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Vendor profile
Free quote · no obligation

Get a quote on the HP LaserJet Managed MFP E42540f

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

HP LaserJet Managed MFP E42540f, common questions

The questions we get asked most often on this model. If yours isn't here, call (386) 261-8323 and get an answer in about 30 seconds.

Yes, the HP LaserJet Managed MFP E42540f ships with a starter toner cartridge. The starter toner has a yield of approximately 11,500 pages. The replacement toner model is the HP W9024MC Black Managed Original LaserJet Toner Cartridge, which also yields around 11,500 pages. When you lease through us with toner included, you never pay for toner separately.
The HP LaserJet Managed MFP E42540f is a monochrome printer designed for small offices of 1-10 users, with a print speed of 40 ppm and a 4.3-inch touchscreen. The HP Color LaserJet Managed Flow MFP E57540c is a color printer suited for workgroups of 10-30 users, offering 40 ppm in both black and color, a larger 8.0-inch touchscreen with pull-out keyboard, and embedded OCR for advanced scanning. The E57540c also has a higher standard paper capacity (650 sheets vs. 350 sheets) and a more robust ADF (100 sheets vs. 50 sheets). For small offices needing basic monochrome functionality, the E42540f is a cost-effective choice.
Yes, the HP LaserJet Managed MFP E42540f is well-suited for small businesses with 1-10 users, offering print, copy, scan, and fax capabilities in a compact desktop unit. It handles up to 7,500 pages per month and prints at 40 ppm, making it ideal for small offices. However, if your business exceeds 7,500 pages monthly or requires color printing, consider upgrading to a higher-volume or color model.
No, the HP LaserJet Managed MFP E42540f is a monochrome printer and only prints in black and white. If you need color printing, consider alternatives like the HP Color LaserJet Managed Flow MFP E57540c, HP Color LaserJet Pro MFP M479fdw, or HP Color LaserJet Enterprise MFP M580.
Request a quote through the form on this page or call us at (386) 261-8323. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
HP includes a 1-year limited manufacturer warranty on the HP LaserJet Managed MFP E42540f when purchased new from an authorized reseller. Smart Technologies is an authorized HP reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every HP LaserJet Managed MFP E42540f order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the HP LaserJet Managed MFP E42540f. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (386) 261-8323