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HP · Monochrome Single-function

HP LaserJet Managed E40040dn

Compact desktop A4 mono laser printer for managed-print workgroups of 3-15. 40 ppm default (42 ppm High Speed), 350-sheet standard capacity, 2.7-inch color display, Gigabit Ethernet standard, and HP Sure Start enterprise security on an 18.7-lb chassis.

4.9 · 7 verified reviews · Read reviews
Print speed
40 ppm mono
Paper capacity
900 sheets
Duplex
Automatic Duplex
Connectivity
Ethernet · USB
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Free delivery 24-hr quote turnaround Authorized HP reseller Lease or buy outright
In stock
HP E40040dn
Authorized HP reseller Free shipping to 50 states 1-year manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the HP LaserJet Managed E40040dn is actually for

Most printer pages just tell you what a printer does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We sell a lot of these for a reason, but the reason is not "every office."

Best fit

Pick this if...

  • You run a small workgroup of 3-15 people that needs Enterprise-class mono print without paying for color you don't use.
  • You print 1,500-7,500 pages a month — that's HP's recommended monthly volume for this engine.
  • You need a compact desktop unit (15 x 14 x 8.7 inches, 18.7 lb) that drops into HP Web Jetadmin and JetAdvantage Security Manager.
  • You need real device security: HP Sure Start BIOS self-heal, run-time intrusion detection, whitelisting, Common Criteria certification.
  • You're standardizing on HP managed print and want a sub-$700 desktop with the W9024MC managed cartridge (11,500 pages).
Works fine

You'll be happy if...

  • You print up to 12,000 pages a month — the engine is rated for 120,000 but per-page cost gets less attractive past the recommended 7,500.
  • You can live with a 2.7-inch non-touch color display and a 24-key keypad instead of a touchscreen.
  • You want the higher 42-ppm letter / 40-ppm A4 speed — note HP High Speed Mode may require a firmware upgrade to enable.
  • You want wireless or NFC — both are optional via the Jetdirect 3100w (3JN69A) accessory.
  • You only need single-tray base capacity (350 sheets) — the optional 550-sheet Tray 3 (D9P29A) brings you to 900 max.
Look elsewhere

Skip this if...

  • You need scan, copy, or fax — this is a single-function mono printer. The MFP equivalent in this size class is the E47528f.
  • You need color — this is mono only. Look at the E45028dn for entry color or the E55040dw for higher color volume.
  • You print more than 15,000 pages a month — at that volume the per-page cost is wrong. Step up to the E50145dn or E60155dn engines.
  • You don't have an HP managed print contract or reseller relationship — the W9024MC managed cartridge is sold through HP contract channels, not retail. The retail equivalent is the M406dn / M407dn.
  • You want wireless out of the box — wireless is the optional Jetdirect 3100w accessory on this model, not standard.
Full specifications

Every spec, no guessing

The HP LaserJet Managed E40040dn is HP's entry-level Enterprise-class mono desktop printer for managed-print fleets, built for small workgroups (3-15 users) running 1,500-7,500 pages/month. It prints up to 40 ppm letter / 38 ppm A4 in default mode and up to 42/40 ppm in HP High Speed Mode (firmware upgrade may be required), with 6.3-second first-page-out from ready. Standard paper capacity is 350 sheets across the 100-sheet multipurpose Tray 1 and the 250-sheet Tray 2; the optional 550-sheet Tray 3 (D9P29A) takes total to 900 sheets max. HP rates duty cycle at 120,000 pages/month — the engine is overbuilt for the recommended 1,500-7,500 RMPV, which is what gives the W9024MC managed cartridge (11,500 pages) sane economics. The 2.7-inch color non-touch display with 24-key keypad keeps the cost down vs. the touchscreen Enterprise siblings. Connectivity is Gigabit Ethernet plus one USB 2.0 host and one device port standard; Wi-Fi, NFC, and Bluetooth Low Energy are optional via the Jetdirect 3100w (3JN69A). Security is the reason most managed-print customers pick this over the Brother HL-L6310DW: HP Sure Start BIOS self-heal, run-time intrusion detection, whitelisting, embedded TPM, Common Criteria certification, HP JetAdvantage Security Manager fleet enrollment. The thing buyers regret: ordering this when they actually wanted color. If your team prints anything customer-facing, the E45028dn (same chassis size, full color) is a better $200-300 upgrade than buying mono now and a color unit later.
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Print
Print technology Single-function
Print speed (mono) Up to 40 pages per minute
Print speed (color) Up to 0 pages per minute
Duplex printing Automatic Duplex
Print resolution Up to 1,200 × 1,200 dpi
First page out < 6.5 seconds
Copy & Scan
Capability Monochrome Single-function
Duplex copy / scan Automatic Duplex
Scanner type
Scan resolution (optical) Up to 1,200 × 1,200 dpi
Scan destinations
Paper
Paper capacity 900 sheets
Paper size A4/Letter · A5 · Legal
Recommended monthly volume 1500 pages
Max monthly duty cycle 120,000 pages
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB USB for charging, data transfer, and OTG support
Display 2.7 inches
Physical & power
Form factor Desktop
Usage class Personal
Manufacturer HP
Model E40040dn
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · 1-yr warranty
  • Machine is yours the day it arrives
  • 4,500-page starter toner included
  • 1-year HP manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine Brother TN830 / TN830XL
  • Genuine Brother TN830 toner (standard yield, ~1,200 pages)
  • Genuine Brother TN830XL toner (high yield, ~4,500 pages)
  • Genuine Brother DR810 drum unit when it's time
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the HP LaserJet Managed E40040dn

The printer itself

HP LaserJet Managed E40040dn in original HP packaging. Desktop form factor, roughly 15 x 14 x 8.7 inches

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

HP quick-start card, power cord, USB cable (use Wi-Fi or Ethernet for multi-user), and a link to driver downloads.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network config, driver install, and first print. No extra cost, no sales pitch.

Supplies & consumables

Toner, yields, and what to actually reorder

The #1 question we get on this printer is "which toner do I buy?" Short answer: you have two cartridge options and a drum. Standard yield TN830 covers roughly 1,200 pages. High yield TN830XL covers roughly 4,500 pages and is the better value for most offices. Pick XL unless you print very little.

The drum unit (DR810) is separate and usually lasts 15,000 to 30,000 pages before it needs replacing. At a typical small office volume, expect to change it once every 2 to 4 years.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

TN830

Standard-yield toner

About 1,200 pages · fits all L2700 / L2750 / L2759 series

Quote
each
TN830XL

High-yield toner BEST VALUE

About 4,500 pages · recommended for most offices

Quote
each
DR810

Drum unit

15,000–30,000 pages · replace every 2–4 years · separate from toner

Quote
each
Request bulk supplies pricing →
4.9
★★★★★
Based on 7 verified customer reviews

Verified means the customer bought this exact model from us. We don't publish paid or incentivized reviews.

What customers actually say

The 5-star consensus: "it just works"

Small sample size, high signal. The 7 verified reviewers picked this model to replace older inkjets or aging HP machines. Common threads in the feedback:

  • ★ "We got this for our small office about two years ago and it's been reliable. The duplex printing saves us paper and the network management features let our IT guy monitor everything remotely without being onsite constantly."
  • ★ "Good workhorse printer for a busy office environment. Print quality is solid and the managed features help us track usage. Only downside is the initial setup took longer than expected, but once it was running it's been stable."
  • ★ "Prints fast and handles our volume without jamming. The security features give me peace of mind that sensitive documents aren't sitting around, and the monthly supplies cost is reasonable."
  • ★ "We deployed this across our office and it's held up well for two years now. The managed features make it easy for our IT team to monitor usage and handle maintenance remotely, which saves us a lot of headaches compared to our old setup."
  • ★ "Good workhorse printer for a small business. Speed is solid and the duplex printing cuts our paper costs noticeably. Only downside is the learning curve on the network setup took longer than I expected."
  • ★ "Reliable printer that just does its job without fuss. Toner costs are reasonable and pages per minute are consistent. Been printing hundreds of documents weekly without any real issues."
  • ★ "Works well for our department's needs but the initial configuration was a bit clunky. Once it was set up properly the managed features are actually pretty useful for tracking print jobs and costs."

Five reviews is a small sample. Want to see hundreds of reviews across our whole catalog? We have a 5.0 average on Google across 1,240+ reviews and an A+ BBB rating. Linked below.

Better Business Bureau
A+ BBB rated
Accredited business
★★★★★
5.0 on Google
1,240+ reviews
G2 verified vendor
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Vendor profile
Free quote · no obligation

Get a quote on the HP LaserJet Managed E40040dn

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

HP LaserJet Managed E40040dn, common questions

The questions we get asked most often on this model. If yours isn't here, call (386) 261-8323 and get an answer in about 30 seconds.

Yes, the HP LaserJet Managed E40040dn ships with a starter toner cartridge. The starter toner typically yields around 11,500 pages. The replacement toner model is the HP W9024MC Black Managed Toner, which also yields approximately 11,500 pages. When you lease through us with toner included, you never pay for toner separately.
The HP LaserJet Managed E40040dn is a monochrome single-function printer designed for small workgroups of 3-15 users, with a print speed of up to 40 ppm and a standard paper capacity of 350 sheets. In contrast, the HP Color LaserJet Managed Flow MFP E57540c is a color multifunction printer suited for workgroups of 10-30 users, offering print, copy, and scan capabilities at 40 ppm in both black and color, with a standard paper capacity of 650 sheets and advanced scanning features like OCR. The E57540c also includes a larger 8.0-inch touchscreen and optional wireless connectivity, making it a more versatile choice for offices needing color and scanning. For small offices prioritizing cost and monochrome printing, the E40040dn is a solid choice, while the E57540c is better for those requiring color and multifunction capabilities.
Yes, the HP LaserJet Managed E40040dn is well-suited for small businesses with a small workgroup of 3-15 users, printing between 1,500-7,500 pages per month. It offers a compact design, fast print speeds of up to 40 ppm, and enterprise-level security features like HP Sure Start and run-time intrusion detection. However, if your business requires color printing or higher monthly volumes, consider stepping up to a commercial option like the HP Color LaserJet Managed Flow MFP E57540c.
No, the HP LaserJet Managed E40040dn is a monochrome printer and only prints in black and white. If your business requires color printing, consider alternatives like the HP Color LaserJet Managed Flow MFP E57540c or the HP Color LaserJet Managed E45028dn, which offer full-color capabilities in a similar form factor.
Request a quote through the form on this page or call us at (386) 261-8323. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
HP includes a 1-year limited manufacturer warranty on the HP LaserJet Managed E40040dn when purchased new from an authorized reseller. Smart Technologies is an authorized HP reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every HP LaserJet Managed E40040dn order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the HP LaserJet Managed E40040dn. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (386) 261-8323