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HP · Color Multifunction

HP Color LaserJet Managed MFP E78625dn

Floor-standing A3 color laser MFP for workgroups of 15-50 — 25 ppm, 200-sheet single-pass ADF (180 ipm duplex), 1,140-sheet capacity, 10.1" touchscreen, HP Wolf enterprise security. Non-Flow (no embedded OCR or keyboard).

4.8 · 6 verified reviews · Read reviews
Print speed
25 ppm color
Paper capacity
3250 sheets
Duplex
Auto Duplex Print & Scan (DADF)
Connectivity
Ethernet · USB
Get a quote Buy supplies Call (386) 261-8323
Free delivery 24-hr quote turnaround Authorized HP reseller Lease or buy outright
In stock
HP E78625dn
Authorized HP reseller Free shipping to 50 states 1-year manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the HP Color LaserJet Managed MFP E78625dn is actually for

Most printer pages just tell you what a printer does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We sell a lot of these for a reason, but the reason is not "every office."

Best fit

Pick this if...

  • You run a department of 15-50 people that needs A3 (11x17) color in-house but doesn't need the Flow OCR/keyboard features.
  • You print 4,000-12,000 pages a month, mostly basic scan-to-network and copy.
  • You already run an HP fleet on Web JetAdmin or HP Command Center and want a Managed device that drops in.
  • You need enterprise-grade security (HP Wolf, Sure Start BIOS self-heal, Common Criteria) for legal, healthcare, or government work.
  • You want a lower per-page cost than the Flow E78625z by skipping features you won't use.
Works fine

You'll be happy if...

  • You print 12,000-20,000 pages a month — the machine handles it but consider the 8EP56AAE 30-ppm speed license.
  • You want wireless but didn't budget for it — the Jetdirect 3100w accessory adds Wi-Fi/NFC for around $200.
  • You're replacing a Konica or Canon A3 MFP — operators learn the 10.1" HP touchscreen in 2-3 weeks.
  • You need finishing — the inner finishers and stapler/stacker bolt on, but plan for the footprint.
Look elsewhere

Skip this if...

  • You scan stacks of mixed-size originals constantly — the dn ADF runs at 90 ppm / 180 ipm, not the 240 ipm of the Flow z model. If scanning is half your job, get the E78625z.
  • You need embedded OCR or a pull-out keyboard for scan workflows — those are Flow-only features. The dn doesn't have them.
  • You print under 2,000 pages a month — you're paying for an A3 color enterprise MFP and using maybe 5% of it.
  • You don't have an HP managed print contract — the W9150-W9153MC managed toner cartridges are sold through contract channels, not retail.
Full specifications

Every spec, no guessing

The HP Color LaserJet Managed MFP E78625dn is the entry-speed (25-ppm) configuration of the E786dn series — the non-Flow A3 color floor-standing MFP for departments of 15-50 users that need in-house tabloid color and HP enterprise security but don't need the Flow workflow extras. It prints and copies at 25 ppm in both black and color, scans at 90 ppm / 180 ipm duplex via a 200-sheet single-pass ADF, and is rated for a 110,000-page monthly duty cycle with HP recommending up to 20,000 pages/month for sane toner economics. Standard paper capacity is 1,140 sheets across three trays, expandable to 3,140 with the optional 2x520 dual tray. The 10.1-inch color touchscreen handles standard scan-to-network, USB, and SharePoint workflows. HP Wolf Security (Sure Start BIOS, run-time intrusion detection, Memory Shield) is the reason most of our legal and gov customers pick this over the Konica or Canon equivalents. The dn vs Flow z difference: the z model has 240 ipm scan, embedded OCR (PDF, RTF, HTML, CSV), pull-out keyboard, and HP Workpath. The dn skips those for a lower price. The thing buyers regret: not knowing the dn ADF runs at half the scan speed of the Flow z. If you scan even moderate volume daily, the upgrade is worth it.
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Print
Print technology Multifunction
Print speed (mono) Up to 25 pages per minute
Print speed (color) Up to 25 pages per minute
Duplex printing Auto Duplex Print & Scan (DADF)
Print resolution Up to 1,200 × 1,200 dpi
Copy & Scan
Capability Color Multifunction
Copy speed Up to 25 ppm copies per minute
Duplex copy / scan Auto Duplex Print & Scan (DADF)
Scanner type ADF/Flatbed, 100-sheet ADF with single-pass dual scanning
Scan resolution (optical) Up to 1,200 × 1,200 dpi
Scan destinations email, network folder, USB, SharePoint, FTP/sFTP, LAN fax, internet fax
Paper
Paper capacity 3250 sheets
Paper size A3/Tabloid · A5 · A4/Letter · Legal
Automatic document feeder 100 sheets pages
Recommended monthly volume 20000 pages
Max monthly duty cycle 110,000 pages/month
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB USB for charging, data transfer, and OTG support
Display 10.1 inches
Physical & power
Form factor Wide-format
Usage class Production
Manufacturer HP
Model E78625dn
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · 1-yr warranty
  • Machine is yours the day it arrives
  • 4,500-page starter toner included
  • 1-year HP manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine Brother TN830 / TN830XL
  • Genuine Brother TN830 toner (standard yield, ~1,200 pages)
  • Genuine Brother TN830XL toner (high yield, ~4,500 pages)
  • Genuine Brother DR810 drum unit when it's time
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the HP Color LaserJet Managed MFP E78625dn

The printer itself

HP Color LaserJet Managed MFP E78625dn in original HP packaging. Wide-format form factor, roughly

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

HP quick-start card, power cord, USB cable (use Wi-Fi or Ethernet for multi-user), and a link to driver downloads.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network config, driver install, and first print. No extra cost, no sales pitch.

Supplies & consumables

Toner, yields, and what to actually reorder

The #1 question we get on this printer is "which toner do I buy?" Short answer: you have two cartridge options and a drum. Standard yield TN830 covers roughly 1,200 pages. High yield TN830XL covers roughly 4,500 pages and is the better value for most offices. Pick XL unless you print very little.

The drum unit (DR810) is separate and usually lasts 15,000 to 30,000 pages before it needs replacing. At a typical small office volume, expect to change it once every 2 to 4 years.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

TN830

Standard-yield toner

About 1,200 pages · fits all L2700 / L2750 / L2759 series

Quote
each
TN830XL

High-yield toner BEST VALUE

About 4,500 pages · recommended for most offices

Quote
each
DR810

Drum unit

15,000–30,000 pages · replace every 2–4 years · separate from toner

Quote
each
Request bulk supplies pricing →
4.8
★★★★★
Based on 6 verified customer reviews

Verified means the customer bought this exact model from us. We don't publish paid or incentivized reviews.

What customers actually say

The 5-star consensus: "it just works"

Small sample size, high signal. The 6 verified reviewers picked this model to replace older inkjets or aging HP machines. Common threads in the feedback:

  • ★ "We've had this printer in our office for about 18 months and it handles our high-volume printing without breaking a sweat. The duplex and color output quality is sharp, and the managed MFP features make it easy to track usage across our department."
  • ★ "Good workhorse for a small business. The scanning to email function works reliably and the toner cartridges last longer than my old machine. My only complaint is the learning curve on the touchscreen interface took longer than I expected."
  • ★ "Replaced our aging fleet with these E78625dn units and the difference is night and day. Paper handling is solid, color reproduction is consistent, and IT support through the managed features has cut down on our service calls significantly."
  • ★ "The E78625dn does what it's supposed to do—fast printing, good color accuracy, duplex works great. My only complaint is the learning curve on some of the advanced settings took longer than expected, but once we figured it out we've had no issues."
  • ★ "Replaced an older model with this one and the speed difference is noticeable. Handling large copy jobs for our legal firm is effortless, and the security features give us peace of mind with client documents."
  • ★ "Good multifunction device overall—print quality is consistent and the scanning to email works reliably. Toner costs are higher than I'd like, but that's pretty standard for color lasers at this level."

Five reviews is a small sample. Want to see hundreds of reviews across our whole catalog? We have a 5.0 average on Google across 1,240+ reviews and an A+ BBB rating. Linked below.

Better Business Bureau
A+ BBB rated
Accredited business
★★★★★
5.0 on Google
1,240+ reviews
G2 verified vendor
G2 verified
Vendor profile
Free quote · no obligation

Get a quote on the HP Color LaserJet Managed MFP E78625dn

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

HP Color LaserJet Managed MFP E78625dn, common questions

The questions we get asked most often on this model. If yours isn't here, call (386) 261-8323 and get an answer in about 30 seconds.

Yes, the HP Color LaserJet Managed MFP E78625dn ships with a starter toner cartridge. The starter toner typically yields around 29,000 pages for black and 24,000 pages for each color. Replacement toner models include the W9150MC (black, ~29,000 pages), W9151MC (cyan, ~24,000 pages), W9152MC (yellow, ~24,000 pages), and W9153MC (magenta, ~24,000 pages). When you lease through us with toner included, you never pay for toner separately.
The HP Color LaserJet Managed MFP E78625dn prints and copies at 25 ppm, while the E78630dn offers a faster speed of 30 ppm. Both models have similar features such as a 10.1-inch color touchscreen, HP Wolf Security, and a maximum duty cycle of 110,000 pages/month for the E78625dn and 130,000 pages/month for the E78630dn. The E78630dn also includes additional connectivity options like Wi-Fi and Wi-Fi Direct. For small offices with moderate printing needs, the E78625dn is a cost-effective choice, while the E78630dn is better suited for slightly higher volume environments.
Yes, the HP Color LaserJet Managed MFP E78625dn is well-suited for small businesses with a department of 15-50 users. It handles up to 20,000 pages per month and offers a print speed of 25 ppm in both black and color. Features like HP Wolf Security, a 10.1-inch color touchscreen, and a 1,140-sheet paper capacity make it ideal for small business needs.
Yes, the HP Color LaserJet Managed MFP E78625dn supports color printing. It prints and copies at 25 ppm in both black and color, making it suitable for businesses that need in-house tabloid color printing.
Request a quote through the form on this page or call us at (386) 261-8323. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
HP includes a 1-year limited manufacturer warranty on the HP Color LaserJet Managed MFP E78625dn when purchased new from an authorized reseller. Smart Technologies is an authorized HP reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every HP Color LaserJet Managed MFP E78625dn order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the HP Color LaserJet Managed MFP E78625dn. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (386) 261-8323