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Lexmark · Monochrome Multifunction

Lexmark XM5365

65 ppm monochrome A4 laser MFP for shared workgroups doing 5,000-25,000 pages a month — auto duplex, 7-inch touchscreen, 300,000 max monthly duty cycle.

5 · 3 verified reviews · Read reviews
Print speed
65 ppm color
Paper capacity
3,300 sheets
Duplex
Auto Duplex Print & Scan (DADF)
Connectivity
Wi-Fi Direct · USB · Wi-Fi · Ethernet
Get a quote Buy supplies Call (386) 261-8323
Free delivery 24-hr quote turnaround Authorized Lexmark reseller Lease or buy outright
In stock
Lexmark 25B1200
Authorized Lexmark reseller Free shipping to 50 states 1-year manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the Lexmark XM5365 is actually for

Most printer pages just tell you what a printer does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We sell a lot of these for a reason, but the reason is not "every office."

Best fit

Pick this if...

  • You run a 10-30 person team that prints 5,000-25,000 B&W pages a month.
  • You need fast 65 ppm output so the print queue doesn't back up at peak hours.
  • You want a multifunction device for print, copy, scan, and optional fax.
  • You need automatic duplex to save paper across high-volume jobs.
  • You want flexible connectivity — Wi-Fi, Gigabit Ethernet, USB.
Works fine

You'll be happy if...

  • It's fine if you sometimes print under 5,000 pages a month — the headroom doesn't hurt.
  • It's fine if you need optional hard drive storage for secure document handling.
  • It's fine if you mostly print Letter and Legal but occasionally use A5 or envelopes via the bypass.
Look elsewhere

Skip this if...

  • Skip this if anyone in the office needs color — get the XC series instead.
  • Skip this if you need a personal desktop printer — this is a shared workgroup machine.
  • Skip this if you need finishing like stapling or hole-punching — not on this model.
  • Skip this if your monthly volume is under 1,000 pages — the M3250 or M1242 is the right size.
  • Skip this if you're space-constrained — this has the footprint of a workgroup MFP, not a desktop.
Full specifications

Every spec, no guessing

The Lexmark XM5365 is a high-volume monochrome A4 laser MFP — 65 ppm print and copy, 7-inch color touchscreen, 1.2 GHz quad-core processor with 2GB expandable memory, automatic duplex printing, scan-to-network and scan-to-email, optional fax. It's designed for shared workgroups doing 5,000-25,000 pages a month — accounting offices, law firms, school admin departments, anywhere a team of 10-30 people generates a steady stream of B&W documents. The 300,000 page-per-month max duty cycle is real headroom, not marketing fiction. The 1 thing buyers regret: not budgeting for the high-yield toner upfront. The 11,000-page starter that ships with the machine looks fine until you realize a busy office will burn through it in a month. Order the high-yield right at install. Also worth noting: this is monochrome only. If anyone in the office needs even occasional color, you wanted the XC series, not the XM.
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Print
Print technology Multifunction
Print speed (mono) Up to 65 pages per minute
Print speed (color) Up to 65 pages per minute
Duplex printing Auto Duplex Print & Scan (DADF)
First page out < 4.2 seconds
Copy & Scan
Capability Monochrome Multifunction
Copy speed Up to 65 ppm copies per minute
Duplex copy / scan Auto Duplex Print & Scan (DADF)
Scanner type Single-pass Duplex (DADF)
Scan destinations
Paper
Paper capacity 3 sheets
Paper size A5 · A4/Letter · Legal
Automatic document feeder 200 sheets pages
Recommended monthly volume 5000 pages
Max monthly duty cycle 300,000 pages/month
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB USB for charging, data transfer, and OTG support
Wireless Wi-Fi 802.11b/g/n/ac/ax , Wi-Fi Direct
Display 7 inches
Physical & power
Form factor Workgroup
Usage class Small Office
Manufacturer Lexmark
Model 25B1200
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · 1-yr warranty
  • Machine is yours the day it arrives
  • 4,500-page starter toner included
  • 1-year Lexmark manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine Brother TN830 / TN830XL
  • Genuine Brother TN830 toner (standard yield, ~1,200 pages)
  • Genuine Brother TN830XL toner (high yield, ~4,500 pages)
  • Genuine Brother DR810 drum unit when it's time
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the Lexmark XM5365

The printer itself

Lexmark XM5365 in original Lexmark packaging. Workgroup form factor, roughly 29.1 x 22.0 x 22.8 inches

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

Lexmark quick-start card, power cord, USB cable (use Wi-Fi or Ethernet for multi-user), and a link to driver downloads.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network config, driver install, and first print. No extra cost, no sales pitch.

Supplies & consumables

Toner, yields, and what to actually reorder

The #1 question we get on this printer is "which toner do I buy?" Short answer: you have two cartridge options and a drum. Standard yield TN830 covers roughly 1,200 pages. High yield TN830XL covers roughly 4,500 pages and is the better value for most offices. Pick XL unless you print very little.

The drum unit (DR810) is separate and usually lasts 15,000 to 30,000 pages before it needs replacing. At a typical small office volume, expect to change it once every 2 to 4 years.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

TN830

Standard-yield toner

About 1,200 pages · fits all L2700 / L2750 / L2759 series

Quote
each
TN830XL

High-yield toner BEST VALUE

About 4,500 pages · recommended for most offices

Quote
each
DR810

Drum unit

15,000–30,000 pages · replace every 2–4 years · separate from toner

Quote
each
Request bulk supplies pricing →
5.0
★★★★★
Based on 3 verified customer reviews

Verified means the customer bought this exact model from us. We don't publish paid or incentivized reviews.

What customers actually say

The 5-star consensus: "it just works"

Small sample size, high signal. The 3 verified reviewers picked this model to replace older inkjets or aging Lexmark machines. Common threads in the feedback:

  • ★ "We've had the XM5365 in our office for about a year now and it's been solid. The scan-to-email feature saves us a ton of time, and the automatic duplexing keeps our paper costs down. Only wish the toner cartridges weren't so expensive."
  • ★ "Good workhorse printer for a small law office. Prints fast and the document feeder handles our thick contracts without jamming. Setup took longer than expected and the manual could be clearer, but once it was running we didn't have major issues."
  • ★ "This machine handles our high-volume printing just fine. Color quality is decent for marketing materials, and I haven't dealt with many paper jams or error codes. Worth the investment for a growing business."

Five reviews is a small sample. Want to see hundreds of reviews across our whole catalog? We have a 5.0 average on Google across 1,240+ reviews and an A+ BBB rating. Linked below.

Better Business Bureau
A+ BBB rated
Accredited business
★★★★★
5.0 on Google
1,240+ reviews
G2 verified vendor
G2 verified
Vendor profile
Free quote · no obligation

Get a quote on the Lexmark XM5365

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

Lexmark XM5365, common questions

The questions we get asked most often on this model. If yours isn't here, call (386) 261-8323 and get an answer in about 30 seconds.

Yes, the Lexmark XM5365 ships with a starter toner cartridge that yields approximately 11,000 pages. For higher volume needs, you can upgrade to the high-yield toner (58D0XA0, 35,000 pages) or the extra-high-yield toner (25B3074, 45,000 pages). When you lease through us with toner included, you never pay for toner separately.
The Lexmark XM5365 is a monochrome A4 MFP with a 65 ppm print speed and a monthly duty cycle of 300,000 pages, ideal for workgroups of 10-30 people. The Lexmark CS960 Series is a floor-standing A3 color printer with 55 ppm print speed in both black and color, a monthly duty cycle of 270,000 pages, and is designed for larger workgroups of 30-100 people. The CS960 Series also offers higher paper capacity and supports larger paper sizes like A3 and SRA3. For small offices with lower volume needs, the XM5365 is a more cost-effective choice.
The Lexmark XM5365 is well-suited for small businesses with a monthly page volume of 5,000-25,000 pages, offering a fast 65 ppm print speed and a robust 300,000-page monthly duty cycle. Its automatic duplex printing and scan-to-network features make it ideal for shared workgroups. However, if your business requires color printing, consider stepping up to a commercial color option like the Lexmark CS632dwe or CS960 Series.
No, the Lexmark XM5365 is a monochrome-only printer. If your business requires color printing, consider alternatives like the Lexmark CS632dwe, CS960 Series, or other color-capable models.
Request a quote through the form on this page or call us at (386) 261-8323. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
Lexmark includes a 1-year limited manufacturer warranty on the Lexmark XM5365 when purchased new from an authorized reseller. Smart Technologies is an authorized Lexmark reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every Lexmark XM5365 order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the Lexmark XM5365. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (386) 261-8323