Get A Quote
Ricoh · Color Multifunction

Ricoh IM C400F

Desktop A4 color laser MFP for offices of 10-25 — 43 ppm, 100-sheet single-pass duplex ADF, 550-sheet standard drawer, 10.1" Smart Operation Panel, fax built in.

4.3 · 3 verified reviews · Read reviews
Print speed
45 ppm color
Paper capacity
2,300 sheets
Duplex
Auto Duplex Print & Scan (DADF)
Connectivity
Wi-Fi · Wi-Fi Direct · USB · Ethernet · Bluetooth
Get a quote Buy supplies Call (386) 261-8323
Free delivery 24-hr quote turnaround Authorized Ricoh reseller Lease or buy outright
In stock
Ricoh IMC400F
Authorized Ricoh reseller Free shipping to 50 states 1-year manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the Ricoh IM C400F is actually for

Most printer pages just tell you what a printer does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We sell a lot of these for a reason, but the reason is not "every office."

Best fit

Pick this if...

  • You run a small office or workgroup of 10-25 people that needs A4 color and runs 3,000-8,000 pages a month.
  • You want desktop-class footprint (under 24 inches deep) but workgroup-class speed — 43 ppm is faster than most A4 MFPs in this class.
  • You scan multi-page contracts, invoices, intake forms regularly — single-pass duplex through the 100-sheet feeder hits 82 ipm.
  • You're already on a Ricoh fleet and want a satellite device with the same 10.1" Smart Operation Panel as your floor units.
  • You need fax built in (the F suffix) for medical, legal, or insurance workflows.
Works fine

You'll be happy if...

  • You print up to 12,000 pages a month — duty cycle is rated to 150,000 but Ricoh's recommended sweet spot is around 6,000.
  • You want stapling/finishing — get the IM C400SRF instead, which adds an internal 250-sheet stapler with 50-sheet stapling on the same chassis.
  • You need wireless from day one — Wi-Fi/NFC is an interface unit option, not standard, so add ~$200.
  • You're upgrading from an HP LaserJet Pro MFP M479 or Brother MFC-L8900CDW — operators adapt to the 10.1" Ricoh panel quickly.
Look elsewhere

Skip this if...

  • You print under 1,500 pages a month — you're paying for a 43-ppm enterprise A4 MFP and using a fraction of it. Get the IM C300F or IM C320F.
  • You need 11x17 (tabloid) — this is A4/legal only. Move up to the IM C3010 or IM C3510.
  • You print over 18,000 pages a month — at that volume you should look at an A3 unit (IM C3510) for better per-page economics.
  • You don't have a Ricoh dealer relationship — toner cartridges are sold through dealer channels, not big-box retail.
  • You want the newest 45-ppm A4 — that's the IM C401F, the next-gen version of this exact chassis.
Full specifications

Every spec, no guessing

The Ricoh IM C400F is a desktop A4 color laser multifunction built for small offices and workgroups (10-25 users) that need workgroup-class speed (43 ppm) without giving up the desktop footprint. Same chassis as the IM C300F, faster engine, larger standard paper drawer (550 sheets vs 250), and a 150,000-page monthly duty cycle (Ricoh's recommended sweet spot is around 6,000 pages/month). It prints and copies up to 43 ppm in both black and color at 1200 x 1200 dpi, scans single-pass duplex at 82 ipm via the 100-sheet SPDF, and ships with the 10.1" Smart Operation Panel and Always Current Technology firmware that the rest of the Ricoh IM lineup uses. Standard paper capacity is 650 sheets (550-sheet drawer plus 100-sheet bypass), expandable to 2,300 with three optional 500-sheet trays. Connectivity is Gigabit Ethernet plus USB standard; Wi-Fi and NFC are optional. Fax is built in (the F suffix). The thing buyers regret: ordering the IM C400F when they actually wanted the IM C400SRF — the SRF adds an internal 250-sheet stapler/finisher with 50-sheet stapling on the same chassis for not much more money. If your team prints stapled reports or proposals weekly, get the SRF.
Get a quote on this model Compare other printers
Print
Print technology Multifunction
Print speed (mono) Up to 45 pages per minute
Print speed (color) Up to 45 pages per minute
Duplex printing Auto Duplex Print & Scan (DADF)
Print resolution Up to 300 × 300 dpi
First page out < 6.2 seconds B/W, 7.4 seconds Color
Copy & Scan
Capability Color Multifunction
Copy speed Up to 45 ppm simplex, 42 ppm color copies per minute
Duplex copy / scan Auto Duplex Print & Scan (DADF)
Scanner type Single Pass Document Feeder (SPDF)
Scan resolution (optical) Up to 300 × 300 dpi
Scan destinations
Paper
Paper capacity 2 sheets
Paper size A5 · A4/Letter · Legal
Automatic document feeder 50 sheets pages
Recommended monthly volume 3000 pages
Max monthly duty cycle 20,000 impressions/month
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB USB for charging, data transfer, and OTG support
Wireless Wi-Fi 802.11b/g/n/ac/ax , Wi-Fi Direct
Bluetooth Bluetooth for wireless peripherals and audio devices
Display 10.1 inches
Physical & power
Form factor Desktop
Usage class Small Office
Manufacturer Ricoh
Model IMC400F
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · 1-yr warranty
  • Machine is yours the day it arrives
  • 4,500-page starter toner included
  • 1-year Ricoh manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine Brother TN830 / TN830XL
  • Genuine Brother TN830 toner (standard yield, ~1,200 pages)
  • Genuine Brother TN830XL toner (high yield, ~4,500 pages)
  • Genuine Brother DR810 drum unit when it's time
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the Ricoh IM C400F

The printer itself

Ricoh IM C400F in original Ricoh packaging. Desktop form factor, roughly 19.6 x 22.1 x 23.2 inches

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

Ricoh quick-start card, power cord, USB cable (use Wi-Fi or Ethernet for multi-user), and a link to driver downloads.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network config, driver install, and first print. No extra cost, no sales pitch.

Supplies & consumables

Toner, yields, and what to actually reorder

The #1 question we get on this printer is "which toner do I buy?" Short answer: you have two cartridge options and a drum. Standard yield TN830 covers roughly 1,200 pages. High yield TN830XL covers roughly 4,500 pages and is the better value for most offices. Pick XL unless you print very little.

The drum unit (DR810) is separate and usually lasts 15,000 to 30,000 pages before it needs replacing. At a typical small office volume, expect to change it once every 2 to 4 years.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

TN830

Standard-yield toner

About 1,200 pages · fits all L2700 / L2750 / L2759 series

Quote
each
TN830XL

High-yield toner BEST VALUE

About 4,500 pages · recommended for most offices

Quote
each
DR810

Drum unit

15,000–30,000 pages · replace every 2–4 years · separate from toner

Quote
each
Request bulk supplies pricing →
4.3
★★★★★
Based on 3 verified customer reviews

Verified means the customer bought this exact model from us. We don't publish paid or incentivized reviews.

What customers actually say

The 5-star consensus: "it just works"

Small sample size, high signal. The 3 verified reviewers picked this model to replace older inkjets or aging Ricoh machines. Common threads in the feedback:

  • ★ "We got this for our office about 18 months ago and it's been solid. Prints fast, the color quality is good for what we need, and the finisher works great for our monthly reports. Haven't had any major issues."
  • ★ "Handles our scanning and copying needs well enough. The interface takes some getting used to, but once you figure it out, it's not too bad. Paper jams have happened a couple times, but nothing terrible."
  • ★ "Replaced an older Ricoh with this one and the speed improvement is noticeable. Toner costs are reasonable and the security features give us peace of mind for document handling. Would recommend it."

Five reviews is a small sample. Want to see hundreds of reviews across our whole catalog? We have a 5.0 average on Google across 1,240+ reviews and an A+ BBB rating. Linked below.

Better Business Bureau
A+ BBB rated
Accredited business
★★★★★
5.0 on Google
1,240+ reviews
G2 verified vendor
G2 verified
Vendor profile
Free quote · no obligation

Get a quote on the Ricoh IM C400F

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

Ricoh IM C400F, common questions

The questions we get asked most often on this model. If yours isn't here, call (386) 261-8323 and get an answer in about 30 seconds.

Yes, the Ricoh IM C400F ships with a starter toner cartridge. The starter toner yields approximately 17,500 pages for black and 8,000 pages for each color (cyan, magenta, yellow) at 5% coverage. Replacement high-yield toner models are Black (842370), Cyan (842371), Magenta (842372), and Yellow (842373). When you lease through us with toner included, you never pay for toner separately.
The Ricoh IM C400F is a desktop A4 color laser multifunction printer with a speed of 43 ppm, suitable for small offices (10-25 users), while the Ricoh IM 3500 is a floor-standing A3 monochrome laser MFP with a speed of 35 ppm, designed for mid-size workgroups (15-50 users). The IM C400F offers color printing and a monthly duty cycle of 150,000 pages, whereas the IM 3500 is monochrome and has a monthly duty cycle of 100,000 pages. The IM 3500 also has a higher standard paper capacity (1,200 sheets vs. 650 sheets) and a more robust scanning capability (240 ipm vs. 82 ipm). For small offices needing color and compact size, the IM C400F is the better choice.
Yes, the Ricoh IM C400F is well-suited for small businesses with 10-25 users. It offers a workgroup-class speed of 43 ppm, a monthly duty cycle of 150,000 pages (with a recommended sweet spot of 6,000 pages/month), and a compact desktop footprint. Key features include color printing, a 10.1" Smart Operation Panel, and a 100-sheet single-pass duplex scanner. Its standard paper capacity of 650 sheets is expandable to 2,300 sheets, making it versatile for growing businesses.
Yes, the Ricoh IM C400F is a color laser multifunction printer that supports both black and color printing at a speed of 43 ppm and a resolution of 1200 x 1200 dpi.
Request a quote through the form on this page or call us at (386) 261-8323. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
Ricoh includes a 1-year limited manufacturer warranty on the Ricoh IM C400F when purchased new from an authorized reseller. Smart Technologies is an authorized Ricoh reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every Ricoh IM C400F order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the Ricoh IM C400F. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (386) 261-8323