Get A Quote
Ricoh · Color Multifunction

Ricoh IM C401F

Next-gen desktop A4 color laser MFP for offices of 12-30 — 45 ppm B&W / 42 ppm color, TPM 2.0 standard, 100-sheet single-pass duplex ADF, 10.1" Smart Operation Panel.

5 · 3 verified reviews · Read reviews
Print speed
40 ppm color
Paper capacity
2,300 sheets
Duplex
Auto Duplex Print & Scan (DADF)
Connectivity
Bluetooth · Wi-Fi · USB · Ethernet
Get a quote Buy supplies Call (386) 261-8323
Free delivery 24-hr quote turnaround Authorized Ricoh reseller Lease or buy outright
In stock
Ricoh IMC401F
Authorized Ricoh reseller Free shipping to 50 states 1-year manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the Ricoh IM C401F is actually for

Most printer pages just tell you what a printer does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We sell a lot of these for a reason, but the reason is not "every office."

Best fit

Pick this if...

  • You run an office or workgroup of 12-30 people that needs the fastest A4 color Ricoh ships — 45 ppm B&W, 42 ppm color.
  • You print 4,000-10,000 pages a month and want a desktop-class footprint with current-gen security (TPM 2.0 standard).
  • You're refreshing an aging IM C400F or HP A4 MFP and want the newer engine with faster first-page-out (5.4 sec B&W).
  • You scan multi-page contracts, invoices, intake forms regularly — single-pass duplex through the 100-sheet feeder hits 80 ipm.
  • You need fax built in (the F suffix) plus the latest Smart Operation Panel firmware.
Works fine

You'll be happy if...

  • You print up to 14,000 pages a month — the 150,000-page duty cycle handles it but Ricoh's sweet spot is closer to 7,000.
  • You want stapling — get the IM C401SRF instead; same chassis with internal stapler/finisher.
  • You need wireless from day one — Wi-Fi/NFC/Bluetooth are interface unit options, not standard.
  • You're upgrading from an HP LaserJet Pro MFP M479 — operators adapt to the 10.1" Ricoh panel inside two weeks.
Look elsewhere

Skip this if...

  • You print under 1,500 pages a month — you're paying for a 45-ppm enterprise A4 and using a fraction of it. Get the IM C320F.
  • You need 11x17 (tabloid) — this is A4/legal only.
  • You print over 18,000 pages a month — at that volume you should look at A3 (IM C3510 or IM C4510) for better per-page economics.
  • You don't have a Ricoh dealer — toner cartridges are sold through dealer channels.
  • You're cost-sensitive and don't need the newest engine — the older IM C400F (43 ppm) is functionally similar and usually a few hundred dollars cheaper.
Full specifications

Every spec, no guessing

The Ricoh IM C401F is the next-gen replacement for the IM C400F — same desktop A4 chassis, faster engine (45 ppm B&W / 42 ppm color), faster first-page-out (5.4 sec B&W / 6.7 sec color), and TPM 2.0 hardware encryption standard. It's built for offices and workgroups of 12-30 users that need the fastest A4 color Ricoh ships without going to a floor-standing A3 unit. Print and copy speeds at 1200 x 1200 dpi, single-pass duplex scanning at 80 ipm via the 100-sheet SPDF, and a 150,000-page monthly duty cycle (Ricoh's recommended monthly volume is around 7,000). Standard paper capacity is 650 sheets (550-sheet drawer plus 100-sheet bypass), expandable to 2,300 with three optional 500-sheet trays. The 10.1" Smart Operation Panel and Always Current Technology firmware are unchanged from the prior generation. Connectivity is Gigabit Ethernet plus USB standard; Wi-Fi, NFC, and Bluetooth are optional via interface unit. Fax is built in (the F suffix). The thing buyers regret: paying the C401F premium when their volume and workflow would have been fine on the older C400F — the speed and security upgrades are real but only matter if you're actually print-bound or in a regulated environment.
Get a quote on this model Compare other printers
Print
Print technology Multifunction
Print speed (mono) Up to 40 pages per minute
Print speed (color) Up to 40 pages per minute
Duplex printing Auto Duplex Print & Scan (DADF)
Print resolution Up to 1,200 × 1,200 dpi
First page out < 4.2s (B&W) / 5.4s (Color)
Copy & Scan
Capability Color Multifunction
Copy speed Up to 45 ppm simplex (B&W), 42 ppm simplex (Color) copies per minute
Duplex copy / scan Auto Duplex Print & Scan (DADF)
Scanner type Single-Pass Document Feeder (SPDF)
Scan resolution (optical) Up to 1,200 × 1,200 dpi
Scan destinations
Paper
Paper capacity 2 sheets
Paper size A5 · A4/Letter · Legal
Automatic document feeder 50 sheets pages
Recommended monthly volume 2500 pages
Max monthly duty cycle 5,000 impressions/month
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB USB for charging, data transfer, and OTG support
Wireless Wi-Fi 802.11b/g/n/ac/ax
Bluetooth Bluetooth for wireless peripherals and audio devices
Display 10.1 inches
Physical & power
Form factor Desktop
Usage class Small Office
Manufacturer Ricoh
Model IMC401F
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · 1-yr warranty
  • Machine is yours the day it arrives
  • 4,500-page starter toner included
  • 1-year Ricoh manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine Brother TN830 / TN830XL
  • Genuine Brother TN830 toner (standard yield, ~1,200 pages)
  • Genuine Brother TN830XL toner (high yield, ~4,500 pages)
  • Genuine Brother DR810 drum unit when it's time
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the Ricoh IM C401F

The printer itself

Ricoh IM C401F in original Ricoh packaging. Desktop form factor, roughly 19.6 x 22.2 x 23.2 inches

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

Ricoh quick-start card, power cord, USB cable (use Wi-Fi or Ethernet for multi-user), and a link to driver downloads.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network config, driver install, and first print. No extra cost, no sales pitch.

Supplies & consumables

Toner, yields, and what to actually reorder

The #1 question we get on this printer is "which toner do I buy?" Short answer: you have two cartridge options and a drum. Standard yield TN830 covers roughly 1,200 pages. High yield TN830XL covers roughly 4,500 pages and is the better value for most offices. Pick XL unless you print very little.

The drum unit (DR810) is separate and usually lasts 15,000 to 30,000 pages before it needs replacing. At a typical small office volume, expect to change it once every 2 to 4 years.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

TN830

Standard-yield toner

About 1,200 pages · fits all L2700 / L2750 / L2759 series

Quote
each
TN830XL

High-yield toner BEST VALUE

About 4,500 pages · recommended for most offices

Quote
each
DR810

Drum unit

15,000–30,000 pages · replace every 2–4 years · separate from toner

Quote
each
Request bulk supplies pricing →
5.0
★★★★★
Based on 3 verified customer reviews

Verified means the customer bought this exact model from us. We don't publish paid or incentivized reviews.

What customers actually say

The 5-star consensus: "it just works"

Small sample size, high signal. The 3 verified reviewers picked this model to replace older inkjets or aging Ricoh machines. Common threads in the feedback:

  • ★ "Been using this at our small law office for about a year now. The multifunction capabilities handle our scanning, copying, and printing without any real issues. Toner costs are reasonable compared to what we were spending before."
  • ★ "Decent machine for the price. Color output looks good and it's quick enough for my home office needs. The touchscreen interface took a minute to figure out but it's fine once you get used to it."
  • ★ "Our department upgraded to this and the network printing setup was straightforward. Volume handling has been solid so far and we haven't had any paper jam issues like with the older unit."

Five reviews is a small sample. Want to see hundreds of reviews across our whole catalog? We have a 5.0 average on Google across 1,240+ reviews and an A+ BBB rating. Linked below.

Better Business Bureau
A+ BBB rated
Accredited business
★★★★★
5.0 on Google
1,240+ reviews
G2 verified vendor
G2 verified
Vendor profile
Free quote · no obligation

Get a quote on the Ricoh IM C401F

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

Ricoh IM C401F, common questions

The questions we get asked most often on this model. If yours isn't here, call (386) 261-8323 and get an answer in about 30 seconds.

Yes, the Ricoh IM C401F ships with a starter toner cartridge. The starter toner yields approximately 17,500 pages for black and 8,000 pages for each color (cyan, magenta, yellow) at 5% coverage. Replacement high-yield toner models are Black (842370), Cyan (842371), Magenta (842372), and Yellow (842373). When you lease through us with toner included, you never pay for toner separately.
The Ricoh IM C401F is a desktop A4 color MFP with speeds of 45 ppm (B&W) and 42 ppm (color), while the Ricoh IM 3500 is a floor-standing A3 monochrome MFP with a speed of 35 ppm. The IM C401F includes color printing, a 150,000-page monthly duty cycle, and a 10.1" Smart Operation Panel, whereas the IM 3500 is monochrome, has a 100,000-page duty cycle, and is designed for heavier scanning (240 ipm duplex). For small offices needing color and compact size, the IM C401F is the better choice.
Yes, the Ricoh IM C401F is well-suited for small businesses with 12-30 users, offering fast printing (45 ppm B&W, 42 ppm color), a 150,000-page monthly duty cycle, and a recommended volume of around 7,000 pages. Its compact design, color capabilities, and advanced features like TPM 2.0 encryption make it ideal for offices needing efficiency and security.
Yes, the Ricoh IM C401F supports full-color printing at speeds up to 42 ppm, making it ideal for businesses needing high-quality color output. It also handles black-and-white printing at 45 ppm, providing versatility for various document types.
Request a quote through the form on this page or call us at (386) 261-8323. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
Ricoh includes a 1-year limited manufacturer warranty on the Ricoh IM C401F when purchased new from an authorized reseller. Smart Technologies is an authorized Ricoh reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every Ricoh IM C401F order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the Ricoh IM C401F. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (386) 261-8323