Document management.
Capture, file, find and share documents without the search party, using DocuWare.
Typing an invoice into accountingis a workaround, not a job.
DocuWare captures it, reads it and routes it for approval.
Where documents cost you time today.
An invoice arrives by email. Someone prints it, walks it to a manager, types it into accounting and files the paper. Document management replaces that with one place where documents are captured, filed, found and approved.
We implement DocuWare for small and mid-size businesses. We work out how your documents move, set up capture and filing so it happens automatically, and build the approvals and routing your team uses every day. Where it helps, AI-assisted data extraction reads typed and handwritten documents and fills in the details.
- Captured
- Read
- Approval
- Filed
One invoice, from email to paid.
- ArrivesTodayBy email or on paper.With DocuWareCaptured from email, scanners, copiers and shared folders.
- DetailsTodaySomeone types them into accounting.With DocuWareRecognized and indexed on the way in, so nobody retypes them.
- ApprovalTodayPrinted, walked around and chased.With DocuWareRouted to the right person, with reminders. Every step is recorded.
- Finding it laterTodayA filing cabinet, or a shared folder and a good memory.With DocuWareFiled automatically. Search by content or by details such as vendor, date and amount.
Beyond the invoice.
- Approvals, routing and formsInvoices, contracts, purchase orders and forms moving to the right people. Electronic forms replace paper and emailed ones.
- Search and access controlFind documents from any device you are authorized to use. Control who can see what, with a record of who did what.
- Retention and archivingDocuments kept as long as you need them, and no longer.
- Connections to your other systemsLinks to your accounting, business and Microsoft 365 tools, using Make or a custom integration where needed.
Questions about document management.
Can it read handwritten documents?
AI-assisted data extraction can read typed and handwritten documents and pull out the details you care about. Accuracy depends on the documents. We test with your own samples.
Can we keep scanning from our copiers?
Yes. Scans from copiers and scanners can be sent straight into the system, indexed and filed automatically. See our scanners and print solutions.
Does it connect to our accounting or business system?
Often. We can link DocuWare to other systems using standard connections, Make or custom integrations built on its APIs.
What about security and retention?
Access is controlled by user and role, activity is logged, and retention rules can keep documents for the time you need. Compliance depends on your own requirements. Talk to us about yours.