Technology for local government.
Copiers, scanners, secure print and document management for city and county offices, with a record of who did what.
Someone will ask for that document.Find it in seconds.
A records request, an audit, a resident at the counter. Public offices are asked for paper every day.
Built for offices the public walks into.
City halls, clerks' offices and county departments run on forms, permits, minutes and case files. The copiers sit in shared hallways, and any page on the tray may be someone's private business.
We supply the copiers, printers, scanners and wide format, manage them, control what prints and who collects it, and move the paper into a system where it can be found. One local team looks after all of it.
What an audit asks, already answered.
When someone asks who did what, the answer should be on file before the question arrives.
| The question | Where the answer is |
|---|---|
| Who printed this, and when? | Every print, copy and scan is logged by person, machine and time. |
| Who picked it up? | A job waits until its sender badges in or signs in at the machine, so nothing sits on the tray. |
| Who opened or changed this record? | The document system keeps a history of every view and edit, and that history cannot be altered. |
| How long do we keep it? | Each type of document follows the retention schedule you set. |
| Did the fax arrive? | Cloud fax is encrypted and keeps a record of every fax sent and received. |
| What is left on the copier when it goes? | Drives are wiped or destroyed when a machine is replaced or returned. |
What we put in place.
- Copiers, printers and scannersRicoh, HP, Brother and Epson machines, from desktop scanners to wide format for plans and maps, at government pricing.
- Managed printEvery machine in every building monitored, supplied and serviced under one agreement.
- Secure printSend a job from your desk, then badge in at any machine to release it.
- Document managementDocuWare for permits, contracts, invoices and personnel files: scanned, indexed and routed for approval.
- Cloud faxSend and receive from email or the copier, with no fax machine and no phone line.
- IT and securityCybersecurity, backup and network help when your IT staff want a second set of hands.
How it starts.
- A print assessmentWe list every copier, printer and scanner, what each one costs and how it is set up. There is no obligation, and the written summary is yours.
- A proposal that fits how you buyQuoted at government pricing, with the paperwork your purchasing office needs.
- One building at a timeMachines go in, badges are enrolled and staff are shown how, without closing a counter.
- Looked after from then onSupplies arrive before they run out, and service comes from our team in Daytona Beach.
Questions from public offices.
Can we buy at government rates?
Yes. Public agencies qualify for government pricing on equipment, and we quote within your purchasing rules. Tell us how your office buys and we will match it.
Our copiers are still under lease. Can you help now?
Yes. We start with what you have and plan any changes around your lease end dates.
Will badge release work with the ID cards we already carry?
Often, yes. We check your card type during the assessment, and staff can also release a job with a PIN.
Do you replace our IT department?
No. We look after print, documents and fax alongside your IT staff, and help with security or network projects when they ask.